memorandum

to:	Salma s. sAFIEDINE

from:	bERTHA m. astorga

subject: DELAWARE TASK FORCE MEETING WITH CSOSA

date:	4/2/2012

In attendance: Cynthia Jones (RJIP/ WCL), Calvin Johnson (Dir. of Research & Evaluation, CSOSA), Nancy W are (Dir. of CSOSA – left early), another CSOSA member who left early, and 3 other CSOSA personnel from the Legislative, Government and Public Affairs Division. From the DE Task Force (DETF): Drew Fennell, Amy Quinlan, DE State Police Rep (Robert Coupe?), Mr. Fastiello* (with the Admin. Office of the Courts), and three other individuals from the DE Corrections.

Summary of the Meeting: Cynthia Jones began by introducing the issue Delaware has of implementing SMART (Supervision and Management Automated Record Tracking). Ms. Jones noted that DE’s system is not compatible with the SMART system. She suggested that DE adopt and implement some of the functionalities of the SMART system to not “re-invent the wheel” since the government has spent a lot of money funding the creation of SMART. The majority of the meeting involved Mr. Calvin Johnson showcasing and navigating through the SMART website on a projector while answering questions posed by Ms. Jones and the DETF. Other topics discussed aside from SMART: JUSTIS, Kiosks system, and assessing risks & violation levels. Overall tone of the meeting was that CSOSA and Dir. of CSOSA were very supportive and are open to helping the DETF. DETF expressed their concerns with implementation mentioning that courts sometimes don’t have the confidence in the corrections or other agencies to assess risk. DETF also expressed that one of their primary conversations has been dealing with consistency. The meeting ended with the DETF asking CSOSA and Calvin Johnson if they can have a follow-up conversation. Mr. Johnson said they are open and willing to offer support and follow-up.

SMART: SMART system records offenders’ violations, sanctions, treatment results, information on their social network, housing info, marital status, employment info, arrest history, trauma related info, substance abuse history, mental health history, among other things. The SMART records sanctions one by one as opposed to the DE system that records sanctions all together in an open free space. Supervisory officer is noted in each violation report for accountability purposes. One important thing about this system is that every agency will be able to track down an offender’s compliance history and therefore manage the person accordingly. SMART system has a violation report and an alleged violation report, and every information that goes to the alleged violation report goes to the sentencing judge’s mailbox. SMART is a system that depends on uploading docs, which allows for there to be more text. SMART also allows for case managers to track their officers’ supervision practices. SMART also allows agencies to track the success of treatment programs.

JUSTIS: Dir. Nancy Ware began discussing the information sharing system of JUSTIS. JUSTIS started as a hub for sharing specific criminal justice information but now is a way to track and monitor cases. This information is shared among the major criminal justice agencies that are a part of JUSTIS. Ms. Jones pointed out that DETF has a similar system called DELJUST* and suggested that it could be an area where additional funding could be used to improve the system.

Kiosk System: is currently being used in DC, MD, NY and PA. It is used to monitor low-level crime through kiosks. The reason behind using kiosk is to use probations officers in a more efficient way by having them focus more time with high risk offenders as opposed to low-level offenders. Consists of offenders signing in at kiosks (various locations, MD has 60+ kiosks) with their finger print and answering questions about employment, new arrests, etc. The kiosk sign-ins would replace physical visits to probation officers’ office. They are getting good compliance with this system as well as a cost-benefit analysis shows there is an advantage to using Kiosk system.

Assessing risks: CSOSA uses a technical violations matrix and technical violation severity index to classify violations in a consistent way that show up in the violation and alleged violation reports in SMART. DE expressed that they did not have such index or guidelines in place and voiced their interest in borrowing CSOSA’s matrix and index as well as a document with the instructions- CSOSA agreed to share those three files with them.

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MEMORANDUM

Microsoft Corporation

2012-04-02

genuser

Microsoft Corporation